Searching in Zimbra: Using the Search Menu & Tab

Searching in Zimbra: Using the Search Menu & Tab

   KB 21777        Last updated on 07/12/2015  




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Purpose

To teach Zimbra end-users how to perform a search using the Search tab.

Resolution

Zimbra provides an easy-to-use search where you can use menus to create any search you need.

To create a search, click the magnifying glass icon in the search field (upper right corner of your Zimbra screen).

Kb-zimbra-searchtab-001.png

Then use any combination of the filters and menu selections below.

Kb-zimbra-searchtab-002.png

You can also use the Zimbra Search menu to search any of the following in your Zimbra account:

Kb-zimbra-searchtab-003.png

The menu option will default to the tab you are in. So, if you are in the Mail tab, the menu will default to "Search Mail".

Note: You can change the menu option at any time, and the search options change based on your selection. Remember to either press Enter or click the magnifying glass to navigate to the Search tab.


When Search Mail is selected, you can search using the 3 "Basic Filters" which are "has attachment", "is flagged", and "is unread". You can also refine your search using the menus, which are Received from, Sent to, Date sent, Attachments, Size, Status, Tag and Folder.

Kb-zimbra-searchtab-004.png

If you select Contacts or Search Global Address List, you can search by Tag and Contacts Folder.

Kb-zimbra-searchtab-005.png

Kb-zimbra-searchtab-006.png


If you select Appointments, you can refine your search by Date, Attachments, Tag, and Calendar.

Kb-zimbra-searchtab-007.png

Kb-zimbra-searchtab-008.png

If you select Tasks, you can refine the search by Date, Attachments, Tag, and Tasks Folder.

Kb-zimbra-searchtab-009.png

Kb-zimbra-searchtab-010.png

If you select Files, you can refine the search by Date, Size, Tag, and Briefcase.

Kb-zimbra-searchtab-011.png

Kb-zimbra-searchtab-012.png

If you select Include Shared Items, the search will return results from your shared mailboxes, calendars, etc., in addition to your own items.

Kb-zimbra-searchtab-013.png

Here are some examples.

  • In this search, I used the Received from menu to search for all email received from punnold@zimbra.com, and I used the Attachments menu to search only for messages with Microsoft Excel attachment. Note that the search syntax is created automatically and displayed in the search field as the search is created.

Kb-zimbra-searchtab-014.png

  • In this search, I used the Date Sent menu to search for all email received before March 3, 2015, and I used the Tag menu to search for all email tagged with "Feb 25-27 Session"

Kb-zimbra-searchtab-015.png

Additional Content

  • For detailed explanations of and corrections for the mistakes listed above, please refer to the Tips & Tricks blog.


Verified Against: Zimbra Collaboration 8.6, 8.5, 8.0 Date Created: 03/05/2015
Article ID: https://wiki.zimbra.com/index.php?title=Searching_in_Zimbra:_Using_the_Search_Menu_%26_Tab Date Modified: 07/12/2015



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Wiki/KB reviewed by Gayle B Jorge Gayle B Last edit by Jorge de la Cruz
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