Difference between revisions of "Google drive integration end user guide"

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This integration offers you the opportunity to connect your Google account to Zimbra so that you may save and share files from your Google Drive.
 
This integration offers you the opportunity to connect your Google account to Zimbra so that you may save and share files from your Google Drive.

Revision as of 16:15, 8 May 2020

Google Drive integration end user guide


   KB 24046        Last updated on 2020-05-8  




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This integration offers you the opportunity to connect your Google account to Zimbra so that you may save and share files from your Google Drive.

Note: End user must login their respective google account to access their Google Drive space.


Activate the Google Drive Zimlet

  • Click on the "Settings" button.


Google Drive 1.png


  • Click on the "Settings".


Google drive 2.png


  • Click on "Google Drive Integration".


Google drive 3.png


  • Click on the "Activate" button to activate Google Drive.


Google drive 4.png


  • Sign In to your Google account. If you're signed into multiple accounts, you may be asked to choose one.


Google drive 5.png


  • Click the "Allow" button to authorize access to your Google Drive account from Zimbra.


Google drive 6.png


  • After a few seconds, the Activate button will be relabeled as Deactivate, indicating you have activated the Zimlet. Click on the "Save" button.


Google drive 7.png


Save An Attachment to your Google Drive

  • Hover over the attachment you would like to save and click the download icon.


Google drive 8.png


  • Select "Google Drive" from the list of download locations.


Google drive 9.png


  • Select a folder and click on the "Select" button to save the attachment to your Google Drive.


Google drive 10.png


  • A message will display indicating that you successfully saved your attachment to Google Drive.


Google drive 11.png


Attaching a file from Google Drive

  • Click the "Attachments" icon and select "Add files" from Google Drive.


Google drive 12.png


  • Choose the Select files to attach option to add the files as attachments in your email message.


Google drive 13.png


  • Choose the file or files you would like to attach by clicking on them. Hold the Control key while clicking to select multiple items. When finished, click "Select". Do not attempt to select G Suite files (such as Google Docs, Sheets, etc.), as they cannot be opened directly from an email. Instead, link to them as shown in the next section.


Google drive 14.png


  • Compose your message and click the "Send" button.


Google drive 15.png


Link to a file on Google Drive

  • This option is recommended for larger files which could get rejected by email servers.
  • Click the "Attachments" icon and select "Add files" from Google Drive.


Google drive 17.png


  • Choose the Select files to link option to add links of your Google Drive files into your email message.


Google drive 18.png


  • Choose the file or files you would like to link by clicking on them. Hold the Control key while clicking to select multiple items. When finished, click "Select".


Google drive 19.png


  • Compose your message and click the "Send" button.


Google drive 20.png


How to send large files via Google Drive

  • When trying to attach a file over a certain size, you'll be presented with the following dialog. Select "Drive" from the presented options.


Google drive 21.png


  • From the Google Drive picker, select a folder into which the large file should be uploaded and click "Select".


Google drive 22.png


  • The Inserting Link window will appear while the file is being saved to your Google Drive. Once completed, the link will appear in your email message


Google drive 23.png


  • Compose your message and click the "Send" button as normal.

Re-enable the Google Drive Zimlet (troubleshooting)

  • If you cannot see the Google Drive settings, you may need to re-enable your Zimlet.
  • Click on the "Settings" button.

Google Drive 1.png


  • Click on "Settings".


Google drive 2.png


  • Click on "Add-ons (Zimlets)" and ensure the checkbox for com_zimbra_x-google-drive is selected.


Google drive 24.png


  • Click on the "Save" button. A message will display asking you to reload. Click the "RELOAD NOW" link.


Google drive 25.png


Submitted by: Sandesh Satam
Verified Against: ZCS 9.0 Date Created: 2020-04-25
Article ID: https://wiki.zimbra.com/index.php?title=Google_drive_integration_end_user_guide Date Modified: 2020-05-08



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