Documents - Enabling for 4.0 Upgrade

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Note: This document is specific to ZCS 4.0.

For ZCS 4.0, Documents is considered beta-quality and is not automatically enabled when ZCS 4.0 is installed during an upgrade.

Zimbra Documents is a document sharing and collaboration application. Users can create, organize, and share web documents. Images, spreadsheets, and other rich web content objects can be embedded into Documents. External documents can also be uploaded.

The Documents application consists of a global Documents account, one optional domain Documents account per domain, and Documents Wikis folders for individual accounts.

When ZCS 4.0 is installed the Global Documents account is automatically created. You must enable this global Documents account before users can use the Documents feature.

Note: See the InitNotebook CLI command at the end of this article about how to create a global Documents account, if one was not created automatically.

Contents

How to Enable after upgrading to 4.0

1. When this account is automatically created, it is given an arbitrary account name. To find the Global Documents account, review the Description column, look for Global Documents account.

2. From the administrator’s console, edit the Global Documents account and on the Features tab, enable Documents. Save the account. The Global Documents account now is enabled and the templates are available for accounts that have the Documents application enabled. When the Documents feature is enabled in the Global Documents account the following usage scenarios are possible

• If you want a limited the number of users to use the Documents feature, enable the feature in individual accounts.

• If you want all users to access the Documents feature, enable the Documents feature in their Class of Service.

• If you want to all users in a domain to be able to access a domain Documents wiki folder, create the Domain Documents account.

Using the Global Documents Account.

The Global Documents account is used to hold the base template files for all domains and user wiki folders. Even though the Documents feature in this account include a Notebook and a Template folder, for this beta release the Global Documents account should not be used to create shared Notebook wiki documents. For 4.0 beta, the templates folder cannot be modified and new templates cannot be added. If the global documents account is disabled, the templates are not available and the Documents feature will not work.

Creating a Domain Documents Account

You can create a Domain Documents account to share Notebook wiki documents with users in the domain, across all domains, or with the public. One domain Documents account can be created per domain.

The Documents wizard on the administration console is used to quickly create the account and set the permissions for accessing the domain documents Notebook wiki folder. On the administration console, select the domain to edit and on the toolbar, click Create Documents. The Documents wizard opens. You can set global access to include users on the domain, users on all ZCS domains in your environment, as well as individuals and groups.

You log on to the domain documents account to create wiki pages. Read the Help topics in the Zimbra Web Client for how to add pages.

You can change access permissions from the administration console. Read the Help topics in the administration console for how to create a domain Documents accounts, how to set permissions, and how to share the Documents wiki folder.

Note: Do not delete the Global Documents account or the Domain Documents account. Disable the feature if you do not want to access the Documents feature.

zmprov - Zimbra Documents Provisioning CLI Command

The CLI commands associated with Documents are listed below.

ImportNotebook

impn

{username} {password} {from dir}{to folder}

This command is used to import a set of files into the system. The files can be either HTML text documents, images, Word documents, etc. Before importing files, any file that will become a Documents page (wiki-style page), must be renamed to include the extension “.wiki”. If it does not have this extension, the file is imported as a file, and accessed either as an attachment or an image.

zmprov impn domainwiki@company.com test123 /tmp notebook

InitNotebook

in

{username}{password}{from dir}{to folder}

This command creates and initializes the Global Documents account. The Global Documents account is automatically created during install. If you run this command, make sure that the account name you enter is the same as the Global Documents account already created. Otherwise, you will create a second global documents account.

>zmprov in globalwiki@company.com test123 /opt/zimbra/wiki/Template Template

initDomainNotebook''''

idn

{username}{password} {domain} {directory} {folder}

This command creates the domain Documents account. Only one domain Documents account can be created. When you create this account from the CLI, the default permissions are enabled (All users in the domain have permission to View, Edit, Remove, and Add wiki pages to the Domain Documents Notebook folder. No permissions are given to users in other domains nor to the public to view the Notebook wiki pages)

When you create this account from the administration console, you can select which permissions to enable. You can also change permissions from the administration console.

zmprov idn domainwiki@company.com test123 zimbra.com /opt/zimbra/wiki/Template Template

Summary of commands

Possibly you'll need game:

zmprov mc default jouer en ligne zimbraFeatureNotebookEnabled TRUE

We're assuming that you're player using the account notebook@domain.com as the global poker document account, and that it's password is set to "password":

zmprov mcf zimbraNotebookAccount notebook@domain.com
zmprov in notebook@domain.com password /opt/zimbra/wiki/Template Template

and a tomcat restart when done

Verified Against: ZCS 4.0 Date Created: 9/1/2006
Article ID: http://wiki.zimbra.com/index.php?title=Documents_-_Enabling_for_4.0_Upgrade Date Modified: 02/23/2011
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